This exercise consists of revising your daily or weekly tasks in light of your long-term goals or intentions. Maybe “mindful task management” or “mindfully revisiting your short-term tasks in light of your long-term intentions” would be better ways to phrase it.
There’s probably some redundancy between these and some of the other ones, but the main point is when we get focused — just on creating and running through our to-do lists — it’s very easy to find ourselves racing from one task to the next and feeling like we are being very productive. But that productivity raises such questions as “What are those things that are getting done?” and “Are they the right things for us in order to act in line with our intentions?”
Stephen Covey, a productivity guru and the author of The 7 Habits of Highly Effective People, said (and I’m paraphrasing), “When you’re climbing the ladder of success, make sure it’s the right ladder.” You can get to the top with that ladder and feel like you’ve accomplished a lot, but if it’s the wrong ladder, what have you really accomplished? If you succeeded at the wrong thing for you, then what have you really succeeded at?
It’s the same deal with tasks.
Completing the tasks on your to-do list and crossing them off is very satisfying. It gives us a hit of dopamine. But if we’re not mindful about it, we can end up getting addicted to updating the to-do list, doing the tasks and then as our tasks, situations, goals and intentions change, we might find ourselves automatically and mindlessly carrying out tasks on the list that aren’t really aligned with our intentions.
So, here’s a simple way of putting this: It’s fine and great to make to-do lists and use them to help remember and organize things to do in an efficient manner — I’m not criticizing that. I’m just saying that, periodically, whenever it makes sense for you — it could be once a day, once a week, once a month or at some other time that works for you-you should go back to the list and not just ask yourself, “What have I gotten done?” or “What have I not gotten done?” or “What’s left to do?” but revisit what your intentions were. Maybe it was that big New Year’s intention. Maybe it’s other smaller intentions that you set for the week. You can then ask yourself, “Are the things that I have gotten done in the last week in line with my intentions? Did they help me be more of what I wanted to be in line with that intentions?”
If I consider the outcome of tasks that are not yet done, do I still want or need to do them in order to be in line with my intentions? Should I take these things off the to-do list without doing them, should I add other things to the to-do list or should I modify the existing ones in light of my intentions? This helps you recalibrate your to-do list over time to make sure it doesn’t fall out of alignment with your intentions.
Earlier, I said one of the things you might find yourself doing is taking things off the list without completing them just because they’re no longer in line with your intentions. Ask yourself whether you have ever just taken an item off the list not because you completed it but because you decided that you no longer wanted or needed to do it since it didn’t align with your goals anymore.
Additionally — if you’re like me and have the tendency to be very task- and productivity-oriented — if you do take something off the list without completing it because it’s no longer in line with your intentions, take note of how you feel about that. I often have some pangs of guilt. Some feeling that arises and tells me, “I should have done this thing” even though applying mindfulness suggests that I no longer want or need to do it. At that point, it becomes interesting to pay attention so that if you catch that feeling of guilt, you can examine it and perhaps not have your actions driven or dictated by it.
So I think there are a lot of ways to apply mindfulness to your to-do list — not necessarily in order to make yourself more productive or efficient but just to make sure that the way you’re spending your time or performing your tasks is actually in line with what you’ve set as your own intentions.